Hi Steve,
I would also like to know the answer to this question. It would be a waste of a lot of relevant data if not....
The completed paper 'timed tetrad' Atlas sheets will be coming to the DBC (to David Sowerbutts as Atlas co-ordinator), so the DBC will get the records from there. There is no need to duplicate record submission. However, due to counting methods for the Atlas, not everything you see will go down on the Atlas recording sheet (eg fly-over flocks of geese etc), so any 'extras' need to be sent in to DBC by normal methods. David is looking into the Atlas records sent to the BTO online to try ensure we get that info too.
Records sent direct to DBC being used for the Atlas? - this is more of a problem as the info submitted generally isn't as accurate as that needed by for Atlas. Many people don't use grid refs so it's a bit of guess work sometimes to know where they've seen things. It's also knowing whether the sightings fall into the guidelines of what to record and not to record for the Atlas. The best solution would be to put your casual bird sightings on a paper 'Roving Recorder' form, send it in to the Atlas Co-ordinator and not submit the same records to the DBC separately. That way, everyones happy!
Just as a reminder, as well as contributing to the BTO Atlas, the intention is that the recording effort put in will go towards producing a new Durham bird atlas. It's in our own interests and as well as the BTOs that as many people as possible get involved and that we cover as much of our county as possible. David reports that takeup in the survey has been good, but there are still plenty of gaps. All it involves is writing down what you see when out on a specific birding walk on a couple of dates, something most of us do anyway.
Let's not forget one of the main purposes of the Atlas - it's not just to produce a nice glossy book and line the publishers pockets, it's to monitor how the birds in our country/county are doing and use the info to help in their conservation.
Make the effort and get involved.
As another reminder... it's getting near the end of the year and heading towards the time I've come to dread. Annual report writing time!! If you want to see your records included in this publication, please make the effort and send them in. Our annual reports now have plenty of colour and black&white photos, articles, indepth study of what's happened through the year etc etc - something we should all be proud to contribute towards. Without your records, there wouldn't be this glossy publication. There are lots of good birds mentioned here on Birdforum but for whatever reason, the observers never send records in (you know who you are...). None of these will be mentioned in the annual report if they're not sent in, so no good moaning afterwards.